Job Information

Working with the Education and Inclusion Teams to create, establish and maintain databases and administrative systems in line with council processes and policies.

To support the Education and Inclusion Team to create effective communication materials for publication.

3-month contract initially
Hybrid working – 3 days in the office and 2 days at home

Experience of working in an education setting is desirable for this role.

To assist the work of the Strategic Head of Education by providing administrative support covering a wide range of activities including:
• To attend meetings as requested and produce accurate records and minutes of meetings.
• To support with collating and preparing documents for meetings, statutory returns and processes.
• To manage appointments and schedules effectively and efficiently.
• To arrange appointments, meetings and events and receive visitors, ensuring that hospitality is available as necessary.
• To ensure email and telephone communications are responded to swiftly, and that accurate records of all communications are maintained centrally.
• To present spoken and written communication in a polite, friendly and respectful manner seeking to ensure mutual understanding.
• To manage requests and enquiries, frequently of a confidential and sensitive nature, from the public, clients, professionals and from other team/services within the council.
•To update and maintain accurate data for pupils with SEN in line with Medway SEN processes and requirements.

The person we are looking for
• Knowledge and understanding of the national educational landscape, and current issues and debates within this sector.
• An understanding of issues impacting access to education, including issues relating to disadvantaged, SEND or vulnerable students, and Social Emotional and Mental Health needs (SEMH).
•Experience of working as a personal assistant or administration officer
• Experience of taking minutes
•Excellent experience of IT systems as noted above
•Excellent experience in drafting service policies, processes, and documents.
•Ability to produce letters and correspondence to a high standard.
•Demonstrable experience of thoroughly analysing written and spoken information from a range of professionals and extracting the relevant information for a range of purposes

What you need to do now
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